Terms of Use
The information contained on this web site is believed to be reliable and while every effort has been made to ensure that the information is accurate, Av-Tech Industries disclaims any implied warranty or representation about its accuracy, completeness, or appropriateness for any particular purpose. This includes, but is not limited to, information provided by any third party which is accessed through this site via a hyperlink.
Those persons who access this information assume full responsibility for the use of said information and understand and agree that the owner of this site, Av-Tech Industries, is not responsible or liable for any claim, loss, or damage arising from the use of any information contained on this site.
Any reference to specific products, companies, or services does not necessarily constitute or imply recommendation or endorsement by the owner of this site, Av-Tech Industries.
If you have any question or comments about Av-Tech Industries or this website, please call us at (817) 385-0130 or email us at [email protected].
Those persons who access this information assume full responsibility for the use of said information and understand and agree that the owner of this site, Av-Tech Industries, is not responsible or liable for any claim, loss, or damage arising from the use of any information contained on this site.
Any reference to specific products, companies, or services does not necessarily constitute or imply recommendation or endorsement by the owner of this site, Av-Tech Industries.
If you have any question or comments about Av-Tech Industries or this website, please call us at (817) 385-0130 or email us at [email protected].
Terms and Conditions for Purchase Orders
General Information
This document establishes quality requirements for procurement and defines supplier responsibilities for ensuring that purchased items conform to specified requirements.
1. Unless otherwise stated on the purchase order, all quality requirements listed apply.
2. The quality system of each supplier may be subject to periodic audits by Av-Tech Industries.
3. The supplier must implement appropriate action to correct recurring or repetitive nonconformity.
4. All certifications and/or test reports or any statement of conformity shall be legible and reproducible.
5. Unless otherwise specified on the purchase order, all items purchased must be supplied to latest available specification/drawing revision level, relevant standards, process requirements, and other such technical data. This data must be clearly identified.
This document establishes quality requirements for procurement and defines supplier responsibilities for ensuring that purchased items conform to specified requirements.
1. Unless otherwise stated on the purchase order, all quality requirements listed apply.
2. The quality system of each supplier may be subject to periodic audits by Av-Tech Industries.
3. The supplier must implement appropriate action to correct recurring or repetitive nonconformity.
4. All certifications and/or test reports or any statement of conformity shall be legible and reproducible.
5. Unless otherwise specified on the purchase order, all items purchased must be supplied to latest available specification/drawing revision level, relevant standards, process requirements, and other such technical data. This data must be clearly identified.
Quality System
Suppliers Quality System – The supplier provides documents and maintains a quality system that insures the delivery of products which meet the drawing, specifications and/or purchase order requirements. Av-Tech Industries would prefer that suppliers who manufacturer or distribute aerospace hardware would have a quality system in conformance with ISO9001:2015 or better.
Conflict Minerals - Supplier recognizes, consistent with the public policy underlying enactment of the Conflict Minerals provision (Section 1502) of the Dodd-Frank Wall Street Reform and Consumer Protection Act (the “Act”), the significant legal and non-legal risks associated with sourcing tin, tantalum, tungsten, and gold (the “Conflict Minerals”) from the Democratic Republic of the Congo and adjoining countries (“DRC Countries”). Accordingly, Supplier commits to comply with Section 1502 of the Act and its implementing regulations; to the extent Supplier is not a “Registrant” as defined in the Act, Supplier shall comply with Section 1502 of the Act and its implementation regulations except for the filing requirements. In particular, Supplier commits to have in place a supply chain policy and processes to undertake (i) a reasonable inquiry into the country of origin of Conflict Minerals incorporated into Goods it provides Buyer; (ii) due diligence of its supply chain, following a nationally or internationally recognized due diligence framework, as necessary, to determine if Conflict Minerals sourced from the DRC Countries directly or indirectly support unlawful conflict there; and (iii) risk assessment and mitigation actions necessary to implement the country of origin inquiry and due diligence procedures. Upon written request, Supplier will promptly provide Buyer with commercially reasonable information regarding the foregoing requirements in order to support Av-Tech Industries’s obligations under the Act.
Flow-Down of Requirements – The supplier must insure that all requirements cited on purchase order be flowed-down to any sub-tier suppliers involved with purchased product. DFAR/FAR and ITAR requirements will be included as flow-down requirements, as applicable.
Counterfeit Parts Prevention - Supplier shall provide products from the Original Equipment Manufacturer (OEM), the Original Component Manufacturer (OCM), or authorized distributor.
Report of Discrepancy – Any discrepancies from drawings, specifications or procurement requirements must be reported to Av-Tech Industries for deviation consideration. Disposition must be approved by Av-Tech Industries prior to shipment, unless otherwise directed by purchasing.
Calibration System Requirements – The supplier must maintain a calibration system that insures control and accuracy of devices used to measure, gauge, test, inspect or otherwise examine items to verify acceptability of materials or services in accordance with Av-Tech requirements. Av-Tech Industries would prefer that supplier’s calibration systems conform to ISO17025.
Suppliers Quality System – The supplier provides documents and maintains a quality system that insures the delivery of products which meet the drawing, specifications and/or purchase order requirements. Av-Tech Industries would prefer that suppliers who manufacturer or distribute aerospace hardware would have a quality system in conformance with ISO9001:2015 or better.
Conflict Minerals - Supplier recognizes, consistent with the public policy underlying enactment of the Conflict Minerals provision (Section 1502) of the Dodd-Frank Wall Street Reform and Consumer Protection Act (the “Act”), the significant legal and non-legal risks associated with sourcing tin, tantalum, tungsten, and gold (the “Conflict Minerals”) from the Democratic Republic of the Congo and adjoining countries (“DRC Countries”). Accordingly, Supplier commits to comply with Section 1502 of the Act and its implementing regulations; to the extent Supplier is not a “Registrant” as defined in the Act, Supplier shall comply with Section 1502 of the Act and its implementation regulations except for the filing requirements. In particular, Supplier commits to have in place a supply chain policy and processes to undertake (i) a reasonable inquiry into the country of origin of Conflict Minerals incorporated into Goods it provides Buyer; (ii) due diligence of its supply chain, following a nationally or internationally recognized due diligence framework, as necessary, to determine if Conflict Minerals sourced from the DRC Countries directly or indirectly support unlawful conflict there; and (iii) risk assessment and mitigation actions necessary to implement the country of origin inquiry and due diligence procedures. Upon written request, Supplier will promptly provide Buyer with commercially reasonable information regarding the foregoing requirements in order to support Av-Tech Industries’s obligations under the Act.
Flow-Down of Requirements – The supplier must insure that all requirements cited on purchase order be flowed-down to any sub-tier suppliers involved with purchased product. DFAR/FAR and ITAR requirements will be included as flow-down requirements, as applicable.
Counterfeit Parts Prevention - Supplier shall provide products from the Original Equipment Manufacturer (OEM), the Original Component Manufacturer (OCM), or authorized distributor.
Report of Discrepancy – Any discrepancies from drawings, specifications or procurement requirements must be reported to Av-Tech Industries for deviation consideration. Disposition must be approved by Av-Tech Industries prior to shipment, unless otherwise directed by purchasing.
Calibration System Requirements – The supplier must maintain a calibration system that insures control and accuracy of devices used to measure, gauge, test, inspect or otherwise examine items to verify acceptability of materials or services in accordance with Av-Tech requirements. Av-Tech Industries would prefer that supplier’s calibration systems conform to ISO17025.
Technical Requirements
Company Approval – Requirements specified in the purchase order regarding product, process, procedures, or equipment approvals shall be met by suppliers. In addition, requirements for design, test, inspection, verifications, statistical techniques, and any related instructions must be met. The supplier must notify the company of changes in product and/or process definition, changes of suppliers, changes of facility location, and receive approval prior to executing the purchase order. Any changes in design, material or process that may affect function, interchangeability, or reliability must be submitted for approval. Resulting product shall not be shipped without written approval from Av-Tech Industries.
Part Identification Requirements – The supplier insures that all items are permanently and legibly identified. Identification requirements may include the following, as specified by purchasing or supplier documentation: part number and revision level, type, class, style, grade, manufacturer’s identification, lot and/or date code and quantity, as applicable. Identification may include applying tag directly to product/part or packaged in suitable plastic bags that are then heat sealed with tag affixed to bag.
Certificate of Conformance – The supplier shall submit, when applicable, a certificate of conformance, signed by an authorized representative, stating that the items furnished to Av-Tech Industries are in conformance with the requirements of the purchase order, drawings and specifications, revisions, and that supporting documentation is on file and will be made available to Av-Tech Industries upon request. The supporting documentation, to be maintained on file at the supplier’s facility, shall include, as a minimum, file copies of related certifications of conformance, inspection reports, test reports, or similar documentation traceable to the manufacturer of the item showing that it has been manufactured and tested in accordance with contract requirements.
Chemical and Physical Test Reports – When required by purchase order, test reports indicating chemical composition and or actual physical properties identifiable to each lot, batch or heat treat lot shall accompany each shipment, and shall be validated by an authorized supplier’s representative, by either an inspection stamp or signature and title. If applicable, an airworthiness certificate must be included with the parts.
Identification of Shelf Life Material – The supplier identifies each item, package, or container with its cure or manufacture date, expiration date in addition to the standard identification requirements
Foreign Object Damage (FOD) Prevention – Supplier shall maintain a FOD control program assuring work is accomplished in a manner preventing foreign objects or material from entering and remaining in deliverable items. Maintenance of the work area and control of tools, parts and material shall preclude the risk of FOD incidents.
Process Certifications – When required by purchase order, process certifications shall accompany each shipment. The certification shall include such processes as heat treating, welding, soldering, magnetic particle inspection, penetrant inspection, ultrasonic inspection, surface preparation/treatment, and plating. The certificate identifies the process or material, the purchase order number, the specification to which they conform and the name of the agency that performed them. In addition, the signature and title of the authorized representative approving the information is included.
Work Transfers – If a purchase order calls for work transfers (e.g. company-to-supplier, supplierto-supplier), the purchasing documents shall clearly specify notification, approval, inspection/test documentation, packaging/shipping, and other relevant requirements relating to each transfer. The supplier shall adhere to the instructions as expressed in the purchasing documents. Traceability must be maintained throughout process.
Packaging – The supplier shall ensure that all items are packaged to meet requirements, preserve product, and to prevent damage or contamination.
Nonconforming Product – The supplier is required to notify the company of nonconforming product and company approval of nonconforming product disposition.
Record Retention Period - Records shall be maintained by suppliers for minimum of 15 years on all certificates of conformance, test reports and raw material certifications we requested at the time of purchase – Supplier shall provide notification if records are disposed or destroyed
Right of Access – During the fulfillment of this order, Av-Tech Industries, its customers, and regulatory authorities reserve the right of access to the supplier’s facilities and records relating to the contracted order. – During the fulfillment of this order, Av-Tech Industries, its customers, and regulatory authorities reserve the right of access to the supplier’s facilities and records relating to the contracted order.
Personnel Qualifications – If applicable, personnel qualifications called out in the purchase order must be met. Technician levels must also be appropriate for work performed if the qualification is required. OASIS representation is encouraged and within the AS9100:2016/AS9120:2016 scope are required.
Code of Ethics – Persons must be aware their contribution to product and service conformity, product safety, and the importance of ethical behavior.
Company Approval – Requirements specified in the purchase order regarding product, process, procedures, or equipment approvals shall be met by suppliers. In addition, requirements for design, test, inspection, verifications, statistical techniques, and any related instructions must be met. The supplier must notify the company of changes in product and/or process definition, changes of suppliers, changes of facility location, and receive approval prior to executing the purchase order. Any changes in design, material or process that may affect function, interchangeability, or reliability must be submitted for approval. Resulting product shall not be shipped without written approval from Av-Tech Industries.
Part Identification Requirements – The supplier insures that all items are permanently and legibly identified. Identification requirements may include the following, as specified by purchasing or supplier documentation: part number and revision level, type, class, style, grade, manufacturer’s identification, lot and/or date code and quantity, as applicable. Identification may include applying tag directly to product/part or packaged in suitable plastic bags that are then heat sealed with tag affixed to bag.
Certificate of Conformance – The supplier shall submit, when applicable, a certificate of conformance, signed by an authorized representative, stating that the items furnished to Av-Tech Industries are in conformance with the requirements of the purchase order, drawings and specifications, revisions, and that supporting documentation is on file and will be made available to Av-Tech Industries upon request. The supporting documentation, to be maintained on file at the supplier’s facility, shall include, as a minimum, file copies of related certifications of conformance, inspection reports, test reports, or similar documentation traceable to the manufacturer of the item showing that it has been manufactured and tested in accordance with contract requirements.
Chemical and Physical Test Reports – When required by purchase order, test reports indicating chemical composition and or actual physical properties identifiable to each lot, batch or heat treat lot shall accompany each shipment, and shall be validated by an authorized supplier’s representative, by either an inspection stamp or signature and title. If applicable, an airworthiness certificate must be included with the parts.
Identification of Shelf Life Material – The supplier identifies each item, package, or container with its cure or manufacture date, expiration date in addition to the standard identification requirements
Foreign Object Damage (FOD) Prevention – Supplier shall maintain a FOD control program assuring work is accomplished in a manner preventing foreign objects or material from entering and remaining in deliverable items. Maintenance of the work area and control of tools, parts and material shall preclude the risk of FOD incidents.
Process Certifications – When required by purchase order, process certifications shall accompany each shipment. The certification shall include such processes as heat treating, welding, soldering, magnetic particle inspection, penetrant inspection, ultrasonic inspection, surface preparation/treatment, and plating. The certificate identifies the process or material, the purchase order number, the specification to which they conform and the name of the agency that performed them. In addition, the signature and title of the authorized representative approving the information is included.
Work Transfers – If a purchase order calls for work transfers (e.g. company-to-supplier, supplierto-supplier), the purchasing documents shall clearly specify notification, approval, inspection/test documentation, packaging/shipping, and other relevant requirements relating to each transfer. The supplier shall adhere to the instructions as expressed in the purchasing documents. Traceability must be maintained throughout process.
Packaging – The supplier shall ensure that all items are packaged to meet requirements, preserve product, and to prevent damage or contamination.
Nonconforming Product – The supplier is required to notify the company of nonconforming product and company approval of nonconforming product disposition.
Record Retention Period - Records shall be maintained by suppliers for minimum of 15 years on all certificates of conformance, test reports and raw material certifications we requested at the time of purchase – Supplier shall provide notification if records are disposed or destroyed
Right of Access – During the fulfillment of this order, Av-Tech Industries, its customers, and regulatory authorities reserve the right of access to the supplier’s facilities and records relating to the contracted order. – During the fulfillment of this order, Av-Tech Industries, its customers, and regulatory authorities reserve the right of access to the supplier’s facilities and records relating to the contracted order.
Personnel Qualifications – If applicable, personnel qualifications called out in the purchase order must be met. Technician levels must also be appropriate for work performed if the qualification is required. OASIS representation is encouraged and within the AS9100:2016/AS9120:2016 scope are required.
Code of Ethics – Persons must be aware their contribution to product and service conformity, product safety, and the importance of ethical behavior.
Statement to Prevent Transactions with Denied Persons/Debarred Parties/SDN
To ensure compliance to US export laws, Av-Tech does not conduct any business transactions with the "Denied Persons List" published by the US Department of Commerce, the "Denied Parties List" published by the Department of State and the "Specially Designated List" published by the Department of Treasury, Foreign Assets Control. Av-Tech expects all suppliers and its subcontractors to comply with these laws as well. Supplier agrees to include this requirement in lower-tier purchase orders and/or subcontracts. (You may view the US Government web sites for each of the Agencies noted above to access their lists.)
To ensure compliance to US export laws, Av-Tech does not conduct any business transactions with the "Denied Persons List" published by the US Department of Commerce, the "Denied Parties List" published by the Department of State and the "Specially Designated List" published by the Department of Treasury, Foreign Assets Control. Av-Tech expects all suppliers and its subcontractors to comply with these laws as well. Supplier agrees to include this requirement in lower-tier purchase orders and/or subcontracts. (You may view the US Government web sites for each of the Agencies noted above to access their lists.)
