Terms of Use
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Those persons who access this information assume full responsibility for the use of said information and understand and agree that the owner of this site, Av-Tech Industries, is not responsible or liable for any claim, loss, or damage arising from the use of any information contained on this site.
Any reference to specific products, companies, or services does not necessarily constitute or imply recommendation or endorsement by the owner of this site, Av-Tech Industries.
If you have any question or comments about Av-Tech Industries or this website, please call us at (817) 385-0130 or email us at sales@av-techind.com.
Those persons who access this information assume full responsibility for the use of said information and understand and agree that the owner of this site, Av-Tech Industries, is not responsible or liable for any claim, loss, or damage arising from the use of any information contained on this site.
Any reference to specific products, companies, or services does not necessarily constitute or imply recommendation or endorsement by the owner of this site, Av-Tech Industries.
If you have any question or comments about Av-Tech Industries or this website, please call us at (817) 385-0130 or email us at sales@av-techind.com.
Terms and Conditions for Purchase Orders
General Information
This document establishes quality requirements for procurement and defines supplier responsibilities for ensuring that purchased items conform to company drawing, specification and procurement requirements.
Code of Ethics
Persons must be aware their contribution to product and service conformity, product safety and the importance of ethical behavior.
This document establishes quality requirements for procurement and defines supplier responsibilities for ensuring that purchased items conform to company drawing, specification and procurement requirements.
- Unless otherwise stated on the purchase order, all quality requirements listed apply.
- The quality system of each supplier may be subject to periodic audits by Av-Tech Industries.
- The supplier must implement appropriate action to correct recurring or repetitive non-conformity.
- All certifications and/or test reports or any statement of conformity shall be legible and reproducible.
- Unless otherwise specified on the purchase order, all items purchased must be supplied to latest available specification/drawing revision level, relevant standards, process requirements, and other such technical data. This data must be clearly identified.
Code of Ethics
Persons must be aware their contribution to product and service conformity, product safety and the importance of ethical behavior.
Statement to Prevent Transactions with Denied Persons/Debarred Parties/SDN
To ensure compliance to US export laws, Av-Tech does not conduct any business transactions with the "Denied Persons List" published by the US Department of Commerce, the "Denied Parties List" published by the Department of State and the "Specially Designated List" published by the Department of Treasury, Foreign Assets Control. Av-Tech expects all suppliers and its subcontractors to comply with these laws as well. Supplier agrees to include this requirement in lower-tier purchase orders and/or subcontracts. (You may view the US Government web sites for each of the Agencies noted above to access their lists.)
To ensure compliance to US export laws, Av-Tech does not conduct any business transactions with the "Denied Persons List" published by the US Department of Commerce, the "Denied Parties List" published by the Department of State and the "Specially Designated List" published by the Department of Treasury, Foreign Assets Control. Av-Tech expects all suppliers and its subcontractors to comply with these laws as well. Supplier agrees to include this requirement in lower-tier purchase orders and/or subcontracts. (You may view the US Government web sites for each of the Agencies noted above to access their lists.)
Quality System
Suppliers Quality System – The supplier provides documents and maintains a quality system that insures the delivery of products which meet the drawing, specifications and/or purchase order requirements. Av-Tech Industries would prefer that suppliers who manufacturer or distribute aerospace hardware would have a quality system in conformance with ISO9001 or better.
Flow-Down of Requirements – The supplier must insure that all requirements cited on purchase order be flowed-down to any sub-tier suppliers involved with purchased product.
DFAR/FAR and ITAR requirements will be included as flow-down requirements, as applicable.
Counterfeit Parts Prevention - Supplier shall provide products from the Original Equipment Manufacturer (OEM), the Original Component Manufacturer (OCM), or authorized distributor.
Report of Discrepancy – Any discrepancies from drawings, specifications or procurement requirements must be reported to Av-Tech Industries for deviation consideration. Disposition must be approved by Av-Tech Industries prior to shipment, unless otherwise directed by purchasing.
Calibration System Requirements – The supplier must maintain a calibration system that insures control and accuracy of devices used to measure, gauge, test, inspect or otherwise examine items to verify acceptability of materials or services in accordance with purchase order requirements. Av-Tech Industries would prefer that supplier’s calibration systems conform to ISO10012.
Suppliers Quality System – The supplier provides documents and maintains a quality system that insures the delivery of products which meet the drawing, specifications and/or purchase order requirements. Av-Tech Industries would prefer that suppliers who manufacturer or distribute aerospace hardware would have a quality system in conformance with ISO9001 or better.
Flow-Down of Requirements – The supplier must insure that all requirements cited on purchase order be flowed-down to any sub-tier suppliers involved with purchased product.
DFAR/FAR and ITAR requirements will be included as flow-down requirements, as applicable.
Counterfeit Parts Prevention - Supplier shall provide products from the Original Equipment Manufacturer (OEM), the Original Component Manufacturer (OCM), or authorized distributor.
Report of Discrepancy – Any discrepancies from drawings, specifications or procurement requirements must be reported to Av-Tech Industries for deviation consideration. Disposition must be approved by Av-Tech Industries prior to shipment, unless otherwise directed by purchasing.
Calibration System Requirements – The supplier must maintain a calibration system that insures control and accuracy of devices used to measure, gauge, test, inspect or otherwise examine items to verify acceptability of materials or services in accordance with purchase order requirements. Av-Tech Industries would prefer that supplier’s calibration systems conform to ISO10012.
Technical Requirements
Company Approval – Requirements specified in the purchase order regarding product, process, procedures, or equipment approvals shall be met by suppliers. In addition, requirements for design, test, inspection, verifications, statistical techniques, and any related instructions must be met. The supplier must notify the company of changes in product and/or process definition, changes of suppliers, changes of facility location, and receive approval prior to executing the purchase order. Any changes in design, material or process that may affect function, interchangeability, or reliability must be submitted for approval. Resulting product shall not be shipped without written approval from Av-Tech Industries.
Part Identification Requirements – The supplier insures that all items are permanently and legibly identified. Identification requirements may include the following, as specified by purchasing or supplier documentation: part number and revision level, type, class, style, grade, manufacturer’s identification, lot and/or date code and quantity, as applicable. Identification may include applying tag directly to product/part or packaged in suitable plastic bags that are then heat sealed with tag affixed to bag.
Certificate of Conformance – The supplier shall submit, when applicable, a certificate of conformance, signed by an authorized representative, stating that the items furnished to Av-Tech Industries are in conformance with the requirements of the purchase order, drawings and specifications, revisions, and that supporting documentation is on file and will be made available to Av-Tech Industries upon request. The supporting documentation, to be maintained on file at the supplier’s facility, shall include, as a minimum, file copies of related certifications of conformance, inspection reports, test reports, or similar documentation traceable to the manufacturer of the item showing that it has been manufactured and tested in accordance with contract requirements.
Chemical and Physical Test Reports – When required by purchase order, test reports indicating chemical composition and or actual physical properties identifiable to each lot, batch or heat treat lot shall accompany each shipment, and shall be validated by an authorized supplier’s representative, by either an inspection stamp or signature and title. If applicable, an airworthiness certificate must be included with the parts.
Identification of Shelf Life Material – The supplier identifies each item, package, or container with its cure or manufacture date, expiration date in addition to the standard identification requirements.
Foreign Object Damage (FOD) Prevention – Supplier shall maintain a FOD control program assuring work is accomplished in a manner preventing foreign objects or material from entering and remaining in deliverable items. Maintenance of the work area and control of tools, parts and material shall preclude the risk of FOD incidents.
Process Certifications – When required by purchase order, process certifications shall accompany each shipment. The certification shall include such processes as heat treating, welding, soldering, magnetic particle inspection, penetrant inspection, ultrasonic inspection, surface preparation/treatment, and plating. The certificate identifies the process or material, the purchase order number, the specification to which they conform and the name of the agency that performed them. In addition, the signature and title of the authorized representative approving the information is included.
Work Transfers – If a purchase order calls for work transfers (e.g. company-to-supplier, supplier-to-supplier), the purchasing documents shall clearly specify notification, approval, inspection/test documentation, packaging/shipping, and other relevant requirements relating to each transfer. The supplier shall adhere to the instructions as expressed in the purchasing documents.
Packing and Packaging – The supplier shall insure that all items are adequately packed or packaged as to prevent damage or contamination.
Nonconforming Product – The supplier is required to notify the company of nonconforming product and company approval of nonconforming product disposition.
Record Retention Period- Records shall be maintained by suppliers for minimum of seven years on all certificates of conformance, test reports and raw material certifications.
Right of Access – During the fulfillment of this order, Av-Tech Industries, its customers, and regulatory authorities reserve the right of access to the supplier’s facilities and records relating to the contracted order.
Personnel Qualifications – If applicable, personnel qualifications called out in the purchase order must be met.
Company Approval – Requirements specified in the purchase order regarding product, process, procedures, or equipment approvals shall be met by suppliers. In addition, requirements for design, test, inspection, verifications, statistical techniques, and any related instructions must be met. The supplier must notify the company of changes in product and/or process definition, changes of suppliers, changes of facility location, and receive approval prior to executing the purchase order. Any changes in design, material or process that may affect function, interchangeability, or reliability must be submitted for approval. Resulting product shall not be shipped without written approval from Av-Tech Industries.
Part Identification Requirements – The supplier insures that all items are permanently and legibly identified. Identification requirements may include the following, as specified by purchasing or supplier documentation: part number and revision level, type, class, style, grade, manufacturer’s identification, lot and/or date code and quantity, as applicable. Identification may include applying tag directly to product/part or packaged in suitable plastic bags that are then heat sealed with tag affixed to bag.
Certificate of Conformance – The supplier shall submit, when applicable, a certificate of conformance, signed by an authorized representative, stating that the items furnished to Av-Tech Industries are in conformance with the requirements of the purchase order, drawings and specifications, revisions, and that supporting documentation is on file and will be made available to Av-Tech Industries upon request. The supporting documentation, to be maintained on file at the supplier’s facility, shall include, as a minimum, file copies of related certifications of conformance, inspection reports, test reports, or similar documentation traceable to the manufacturer of the item showing that it has been manufactured and tested in accordance with contract requirements.
Chemical and Physical Test Reports – When required by purchase order, test reports indicating chemical composition and or actual physical properties identifiable to each lot, batch or heat treat lot shall accompany each shipment, and shall be validated by an authorized supplier’s representative, by either an inspection stamp or signature and title. If applicable, an airworthiness certificate must be included with the parts.
Identification of Shelf Life Material – The supplier identifies each item, package, or container with its cure or manufacture date, expiration date in addition to the standard identification requirements.
Foreign Object Damage (FOD) Prevention – Supplier shall maintain a FOD control program assuring work is accomplished in a manner preventing foreign objects or material from entering and remaining in deliverable items. Maintenance of the work area and control of tools, parts and material shall preclude the risk of FOD incidents.
Process Certifications – When required by purchase order, process certifications shall accompany each shipment. The certification shall include such processes as heat treating, welding, soldering, magnetic particle inspection, penetrant inspection, ultrasonic inspection, surface preparation/treatment, and plating. The certificate identifies the process or material, the purchase order number, the specification to which they conform and the name of the agency that performed them. In addition, the signature and title of the authorized representative approving the information is included.
Work Transfers – If a purchase order calls for work transfers (e.g. company-to-supplier, supplier-to-supplier), the purchasing documents shall clearly specify notification, approval, inspection/test documentation, packaging/shipping, and other relevant requirements relating to each transfer. The supplier shall adhere to the instructions as expressed in the purchasing documents.
Packing and Packaging – The supplier shall insure that all items are adequately packed or packaged as to prevent damage or contamination.
Nonconforming Product – The supplier is required to notify the company of nonconforming product and company approval of nonconforming product disposition.
Record Retention Period- Records shall be maintained by suppliers for minimum of seven years on all certificates of conformance, test reports and raw material certifications.
Right of Access – During the fulfillment of this order, Av-Tech Industries, its customers, and regulatory authorities reserve the right of access to the supplier’s facilities and records relating to the contracted order.
Personnel Qualifications – If applicable, personnel qualifications called out in the purchase order must be met.